writing #2

Fine Foods Ltd.
10 Bridge Street
London
SW10 5TG

Hello Mr. Roger Jones:

I got the letter you sent on 1st September, and the stuff about the stock control system you make. It sounds great for us, but I want to check some things before we buy it. You said the system is bang up-to-date, but what happens if you update it again soon? Do we get money off the new one? You said it takes 3 weeks to install the system – that’s too long! Can’t you do it any
quicker? Hope you can reply soon, we’re in a bit of a hurry.

Thanks,

Janet Brown

writing #3

In pairs, choose one of the following situations

Situation 1

You are Head of Human Resources at an international cosmetics company. You have been in touch with an IT Training company about training for some of your staff. You have now received information about the training but need to change some of the details. With a partner, think of what kind of changes you might need to make (for example, the number of people taking the training course). Now underline the phrases and expressions in your own letter and on worksheet 2 which you could incorporate into the letter. Write the letter with your partner.

Situation 2

You are organising a conference for your company’s sales representatives from all over the country. You have already booked the hotel where the conference will be held and the sales reps will stay, and have just received a letter of confirmation. However, you need to make some changes to the arrangements. With a partner, think of what kind of changes you might need to make (for example, the number of hotel rooms you need). Now underline the phrases and expressions in your own letter. Write the letter with your partner.

Writing #1

Fine Foods Ltd.
10 Bridge Street
London
SW10 5TG

Mr. R. Jones
Sales Manager
Thames Software Systems
River Buildings
Stockwell Walk
London
SW17 5HG

12th September 2006

Dear Mr. Jones,

Stock Control Software System

Thank you for your letter of 1st September and the information you sent regarding the stock control system offered by your company. I certainly feel the system will meet our requirements. However, there are some points which I would like clarified before we go ahead and order the system.

Firstly, although you mentioned that the system has recently been updated, I wondered whether we might be eligible for a discount on any future upgrades.

Secondly, the installation and implementation period of three weeks, to which you refer in your letter, seems rather long. Is there any possibility of getting the system up and running on a shorter timescale?

I would be very grateful for a swift response to these queries, in order that we can begin the process as soon as possible.

Thank you in advance for your assistance. I look forward to your reply.

Yours sincerely,

J. Brown

Ms J. Brown
Purchasing Manager